# Searching for data requests using advanced search

{% hint style="info" %}
Data requests can only be searched for by Data Request Approvers and Administrators.
{% endhint %}

Tablion's advanced search allows users to dig deeper than basic search when searching for a data request, and check specific queries against specific data request fields. Advanced search can be used to search for the value(s) of every available field of a data request, and allows any frequent/important searches to be saved as favourites.

## How to search for data requests using advanced search

1. Select 'Manage data requests' from your username dropdown.

<figure><img src="/files/cvP6H0hR7b967JKjBu0x" alt=""><figcaption></figcaption></figure>

2. Select 'Advanced Search'.

<figure><img src="/files/ZNKW8AgCm2NMV5TNWOoV" alt=""><figcaption></figcaption></figure>

3. Adjust the following 'Search by' settings as desired:

* 'Search': Terms entered here will be checked against the same fields as the basic search:
  * Reference number
  * Title
  * Purpose
  * User email
* 'Sort results by': Parameters selected from this dropdown will dictate how search results are sorted once displayed
* 'Reference': Terms entered here will be checked against the reference numbers of available data requests. Recognised formats include where '0\*' represents **one or more** zeroes:
  * '\[Reference number]'
  * 'DR\[Reference number]'
  * '0\*\[Reference number]'
  * 'DR0\*\[Reference number]'
* 'Requester': Terms entered here will be checked against the first names, last names, short names, full names and email addresses of researchers that have submitted data requests
* 'Title': Terms entered here will be checked against the titles of available data requests
* 'Purpose': Terms entered here will be checked against the purposes of available data requests.

<figure><img src="/files/QiKCdR8cllFGqpSaPGSk" alt=""><figcaption></figcaption></figure>

4. Adjust the following 'Filter results by' settings as desired:

* 'Status in': Search results will only display data requests with the statuses selected from this list
* 'Team type in': Search results will only display data requests with the team types selected from this list
* 'Data provision date': Search results will only display data requests with provision dates that match the specified window
* 'Approved datetime': Search results will only display data requests that were approved within the specified window
* 'Submitted date': Search results will only display data requests that were submitted within the specified window
* 'Individual': Search results will only display data requests for data sets with the 'Individual' team type
* 'Team': Search results will only display data requests for data sets with the 'Team' team type.

<figure><img src="/files/3wduzMgEs2agVNEbdNQ4" alt=""><figcaption></figcaption></figure>

**Notes:**&#x20;

* The 'All' checkbox can be used to select or deselect all 'Status in' filters
* If no filters of one type are selected, all filters of that type will be searched for.

5. **If you wish to search for data requests for specific datasets only**, select the desired dataset's checkbox from the 'Dataset' list. **If you do not wish to search for data requests for specific datasets only**, proceed to step 8.

<figure><img src="/files/X5CbzpYpRXamMvLYG7nA" alt=""><figcaption></figcaption></figure>

6. **If you wish to search for data requests that contain specific answers to specific questions**, select the dropdown beneath your relevant, selected dataset(s). **If you do not wish to search for data requests that contain specific answers to specific questions**, proceed to step 8.

<figure><img src="/files/Vv3hUkL6SE4nLtvYr99c" alt=""><figcaption></figcaption></figure>

7. Select or input the answers you wish to filter the search by.

<figure><img src="/files/t4O1GuYMRqy4aQLBXdL0" alt=""><figcaption></figcaption></figure>

8. Once satisfied, select 'Search'. Your results will be displayed on the 'Manage Data Requests' page.

<figure><img src="/files/ABbn8eZKqwKvaQAcxsQa" alt=""><figcaption></figcaption></figure>

<figure><img src="/files/O81Did9KPFdaPGxaUgFP" alt=""><figcaption></figcaption></figure>

## How to save and use favourite searches

**Note:** If you have already saved a favourite search and wish to use it, proceed to step 11.

1. Select 'Manage data requests' from your username dropdown.

<figure><img src="/files/cvP6H0hR7b967JKjBu0x" alt=""><figcaption></figcaption></figure>

2. Select 'Advanced Search'.

<figure><img src="/files/ZNKW8AgCm2NMV5TNWOoV" alt=""><figcaption></figcaption></figure>

3. Adjust the following 'Search by' settings as desired:

* 'Search': Terms entered here will be checked against the same fields as the basic search:
  * Reference number
  * Title
  * Purpose
  * User email
* 'Sort results by': Parameters selected from this dropdown will dictate how search results are sorted once displayed
* 'Reference': Terms entered here will be checked against the reference numbers of available data requests. Recognised formats include where '0\*' represents **one or more** zeroes:
  * '\[Reference number]'
  * 'DR\[Reference number]'
  * '0\*\[Reference number]'
  * 'DR0\*\[Reference number]'
* 'Requester': Terms entered here will be checked against the first names, last names, short names, full names and email addresses of researchers that have submitted data requests
* 'Title': Terms entered here will be checked against the titles of available data requests
* 'Purpose': Terms entered here will be checked against the purposes of available data requests.

<figure><img src="/files/QiKCdR8cllFGqpSaPGSk" alt=""><figcaption></figcaption></figure>

4. Adjust the following 'Filter results by' settings as desired:

* 'Status in': Search results will only display data requests with the statuses selected from this list
* 'Team type in': Search results will only display data requests with the team types selected from this list
* 'Data provision date': Search results will only display data requests with provision dates that match the specified window
* 'Approved datetime': Search results will only display data requests that were approved within the specified window
* 'Submitted date': Search results will only display data requests that were submitted within the specified window
* 'Individual': Search results will only display data requests for data sets with the 'Individual' team type
* 'Team': Search results will only display data requests for data sets with the 'Team' team type.

<figure><img src="/files/3wduzMgEs2agVNEbdNQ4" alt=""><figcaption></figcaption></figure>

**Notes:**&#x20;

* The 'All' checkbox can be used to select or deselect all 'Status in' filters
* If no filters of one type are selected, all filters of that type will be searched for.

5. **If you wish to search for data requests for specific datasets only**, select the desired dataset's checkbox from the 'Dataset' list. **If you do not wish to search for data requests for specific datasets only**, proceed to step 8.

<figure><img src="/files/X5CbzpYpRXamMvLYG7nA" alt=""><figcaption></figcaption></figure>

6. **If you wish to search for data requests that contain specific answers to specific questions**, select the dropdown beneath your relevant, selected dataset(s). **If you do not wish to search for data requests that contain specific answers to specific questions**, proceed to step 8.

<figure><img src="/files/Vv3hUkL6SE4nLtvYr99c" alt=""><figcaption></figcaption></figure>

7. Select or input the answers you wish to filter the search by.

<figure><img src="/files/t4O1GuYMRqy4aQLBXdL0" alt=""><figcaption></figcaption></figure>

8. Once satisfied, select 'Save.'

<figure><img src="/files/kSuWzW27zwbt7qLFzXN3" alt=""><figcaption></figcaption></figure>

9. Populate the 'Save Favourite Search' field with a name for your search query.

<figure><img src="/files/Yr3DIgaO93IJyHJY3BpB" alt=""><figcaption></figcaption></figure>

10. Select 'Save'.

<figure><img src="/files/IReYSww7doj0CSSqBaAz" alt=""><figcaption></figcaption></figure>

11. Select 'Favourite Searches' from the 'Manage Data Requests' page.

<figure><img src="/files/lPrUCqefnqrtFMYbatQh" alt=""><figcaption></figcaption></figure>

12. Select the desired favourite search. The saved query will be applied/searched for right away.

<figure><img src="/files/Jf3vXRix6DCCvimGHYdG" alt=""><figcaption></figcaption></figure>

<figure><img src="/files/rZAeYIa65hAQ5LKLqjtN" alt=""><figcaption></figcaption></figure>


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# Agent Instructions: Querying This Documentation

If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter:

```
GET https://tablion-help.aristotlemetadata.com/data-requests/searching-for-data-requests/searching-for-data-requests-using-advanced-search.md?ask=<question>
```

The question should be specific, self-contained, and written in natural language.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.