Tablion Data Portal help documentation
  • Tablion Data Portal
  • User Accounts
    • How to sign up in Tablion
    • Editing profile details
    • User Dashboards
    • How to set up Multi Factor Authentication?
  • Administrator Tools
    • Users
      • How to Add Additional User Profile Fields to Request Data
      • Blocking user accounts
      • Changing user roles
    • Datasets
      • How to Create a New Dataset in Tablion
      • How to Extract Datasets from the Aristotle Metadata Registry into Tablion
      • How to Manage Datasets in Tablion
        • Application Requirements
          • Data Request Approval Notifications
    • Document Types
      • How to create a document type?
      • How to attach document type to a dataset?
    • How to digitise an undertaking or legal agreement around data use
    • Custom Page
    • Custom Content
    • Versions
      • Dataset Versions
      • Data Passport type Versions
      • User Versions
      • Dataset Paradata Versions
    • Creating and managing custom email notification templates
  • Data Requests
    • Creating and submitting a data request
    • Searching for data requests
    • Approving a data request and onboarding its team
  • Data Passports
    • Creating and managing data passports
    • Applying for a data passport
    • Approving or denying a data passport application
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  • How to search for data requests using basic search
  • How to search for data requests using advanced search
  1. Data Requests

Searching for data requests

PreviousCreating and submitting a data requestNextApproving a data request and onboarding its team

Last updated 9 days ago

Data requests can only be searched for by Administrators

Administrators can search for data requests to be managed from the 'Manage Data Requests' page via basic and advanced search modes.

How to search for data requests using basic search

  1. Select 'Manage data requests' from your username dropdown.

  1. Select the search field, then enter your desired search terms.

  1. Select 'Search'.

  1. The data requests list will be filtered in accordance to your search terms.

Note: The basic search will check your search terms against the following fields of any available data requests:

  • Reference number

  • Title

  • Purpose

  • User email.

How to search for data requests using advanced search

  1. Select 'Manage data requests' from your username dropdown.

  1. Select 'Advanced Search'.

  1. Adjust the following 'Search by' settings as desired:

  • 'Search': Terms entered here will be checked against the same fields as the basic search:

    • Reference number

    • Title

    • Purpose

    • User email

  • 'Sort results by': Parameters selected from this dropdown will dictate how search results are sorted once displayed

  • 'Reference': Terms entered here will be checked against the reference numbers of available data requests

  • 'Requester': Terms entered here will be checked against the first names, last names, short names, full names and email addresses of researchers that have submitted data requests

  • 'Title': Terms entered here will be checked against the titles of available data requests

  • 'Purpose': Terms entered here will be checked against the purposes of available data requests.

  1. Adjust the following 'Filter results by' settings as desired:

  • 'Status in': Search results will only display data requests with the statuses selected from this list

  • 'Team type in': Search results will only display data requests with the team types selected from this list

  • 'Data provision date': Search results will only display data requests with provision dates that match the specified window

  • 'Approved datetime': Search results will only display data requests that were approved within the specified window

  • 'Submitted date': Search results will only display data requests that were submitted within the specified window.

  1. If you wish to search for data requests for specific datasets only, select the desired dataset's checkbox from the 'Dataset' list. If you do not wish to search for data requests for specific datasets only, proceed to step 8.

  1. If you wish to search for data requests that contain specific answers to specific questions, select the dropdown beneath your relevant, selected dataset(s). If you do not wish to search for data requests that contain specific answers to specific questions, proceed to step 8.

  1. Select or input the answers you wish to filter the search by.

  1. One satisfied, select search.

  1. Your results will display on the 'Manage Data Requests' page.