# Approving or denying a data passport application

{% hint style="info" %}
Data passport applications can only be approved or denied by a Data Passport Approver or Administrator.
{% endhint %}

Both Data Passport Approvers and Administrators can approve or deny a Researcher's data passport application. This generally involves the Data Passport Approver or Administrator ensuring that the researcher has provided all of the desired information, including their identity and any ethical or legal considerations before approval.

### How to approve or deny a data passport application

1. Select your username dropdown from the header, then select 'Manage applications'.

<figure><img src="/files/56UlckPfjWaInyMPRI1m" alt=""><figcaption></figcaption></figure>

2. Select 'Manage' from the row of the data passport application that you wish to review.

<figure><img src="/files/X1IzimUUNqGQp4LnsNCC" alt=""><figcaption></figcaption></figure>

3. Review the data passport application's details, including user details, question responses and uploaded document&#x73;**.**

<figure><img src="/files/dJzqwzpFQU39HaGE87pv" alt=""><figcaption></figcaption></figure>

4. **If you wish to communicate with the researcher applying for this data passport**, navigate to the 'Correspondence' section, and do so via the 'New message' field. Select 'Submit' to post a comment.

<figure><img src="/files/DWmgLyX4aA2C5Zqp8uWV" alt=""><figcaption></figcaption></figure>

5. Once you have come to a decision, navigate to the 'Manage' field, and select either 'Approve' or 'Deny' as desired.

<figure><img src="/files/UbY05bZx5ObouwBC0mBq" alt=""><figcaption></figcaption></figure>

6. **If you are denying the application**, select the date and time that the application will be denied by the system using the 'Denied datetime' field. **If you are approving the application**, proceed to step <mark style="background-color:green;">X</mark>.

<figure><img src="/files/7GgGqjQuuaCYdGOYut2Z" alt=""><figcaption></figcaption></figure>

7. Provide the reason for your denial in the 'Closure' field.

<figure><img src="/files/WwkhVWUMwNsx1G6XxIGB" alt=""><figcaption></figcaption></figure>

8. Select 'Deny application'.

<figure><img src="/files/OTfvGy22ikJcG1elsY35" alt=""><figcaption></figcaption></figure>

9. **If you are approving the application**, select the date and time that the application will be approved by the system using the 'Approved datetime' field.

<figure><img src="/files/CsYY0DMOBeqeAWPFVDxk" alt=""><figcaption></figcaption></figure>

10. Select the date that the data passport will expire using the 'Expiry date' field.

<figure><img src="/files/HwqVsMqYxQR5FFIPOjNj" alt=""><figcaption></figcaption></figure>

11. Provide the reason for your approval in the 'Closure' field.

<figure><img src="/files/tJ7iwo5aLTr5qsE7TAHG" alt=""><figcaption></figcaption></figure>

12. Select 'Approve application'.

<figure><img src="/files/LlbIKIgHtlUSVhBujqHl" alt=""><figcaption></figcaption></figure>

13. **If you wish to revoke an approved application**, you may do so now by selecting 'Revoke Data Passport'.

<figure><img src="/files/D2gAr6CuLPIZwpBLvSCi" alt=""><figcaption></figcaption></figure>


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