Approving or denying a data passport application

Data passport applications can only be approved or denied by a Data Passport Approver or Administrator.

Both Data Passport Approvers and Administrators can approve or deny a Researcher's data passport application. This generally involves the Data Passport Approver or Administrator ensuring that the researcher has provided all of the desired information, including their identity and any ethical or legal considerations before approval.

How to approve or deny a data passport application

1. Select your username dropdown from the header, then select 'Manage applications'.

1. Select 'Manage' from the row of the data passport application that you wish to review.

1. Review the data passport application's details, including user details, question responses and uploaded documents.

1. If you wish to communicate with the researcher applying for this data passport, navigate to the 'Correspondence' section, and do so via the 'New message' field. Select 'Submit' to post a comment.

1. Once you have come to a decision, navigate to the 'Manage' field, and select either 'Approve' or 'Deny' as desired.

1. If you are denying the application, select the date and time that the application will be denied by the system using the 'Denied datetime' field. If you are approving the application, proceed to step X.

1. Provide the reason for your denial in the 'Closure' field.

1. Select 'Deny application'.

1. If you are approving the application, select the date and time that the application will be approved by the system using the 'Approved datetime' field.

1. Select the date that the data passport will expire using the 'Expiry date' field.

1. Provide the reason for your approval in the 'Closure' field.

1. Select 'Approve application'.

1. If you wish to revoke an approved application, you may do so now by selecting 'Revoke Data Passport'.