Data request undertaking
Undertakings are a per-user agreement around data usage that must be viewed and approved by each team member for every data request. This ensures accountability and compliance with data protection regulations, fostering a culture of responsible data handling and privacy. By requiring each team member to participate in the approval process, organisations can actively promote a data privacy and security culture where everyone knows their role in safeguarding sensitive information.
The dataset owners configure each undertaking for requesting access to a dataset. Each undertaking may vary depending on the requested dataset.
How to acknowledge the data undertaking
Upon completing a data request, the researcher will be directed to the data request application page.
The researcher will receive a notification at the top of the page, prompting them to complete the undertaking.
![](https://tablion-help.aristotlemetadata.com/~gitbook/image?url=https%3A%2F%2F683603551-files.gitbook.io%2F%7E%2Ffiles%2Fv0%2Fb%2Fgitbook-x-prod.appspot.com%2Fo%2Fspaces%252FPeaKzA2mZwMc13WvgBV9%252Fuploads%252FfIyRG8xhXkAgn3aFjbF8%252Fimage.png%3Falt%3Dmedia%26token%3D440ccba1-8db6-4435-a205-9fb688a89b49&width=768&dpr=4&quality=100&sign=31dbaa36&sv=1)
The researcher can click on the undertaking to view its contents.
![](https://tablion-help.aristotlemetadata.com/~gitbook/image?url=https%3A%2F%2F683603551-files.gitbook.io%2F%7E%2Ffiles%2Fv0%2Fb%2Fgitbook-x-prod.appspot.com%2Fo%2Fspaces%252FPeaKzA2mZwMc13WvgBV9%252Fuploads%252FIynejNhblJ2AYLqNzLoL%252Fimage.png%3Falt%3Dmedia%26token%3D1653dce3-3888-4cca-8b15-a5866a2e18f2&width=768&dpr=4&quality=100&sign=cfe85700&sv=1)
After reading the undertaking, the researcher is required to tick the checkbox to acknowledge the undertaking.
![](https://tablion-help.aristotlemetadata.com/~gitbook/image?url=https%3A%2F%2F683603551-files.gitbook.io%2F%7E%2Ffiles%2Fv0%2Fb%2Fgitbook-x-prod.appspot.com%2Fo%2Fspaces%252FPeaKzA2mZwMc13WvgBV9%252Fuploads%252FsoYWAItQ2009fkZsWvja%252Fimage.png%3Falt%3Dmedia%26token%3D9fe4df14-14f7-4685-83d0-8cfd419eff12&width=768&dpr=4&quality=100&sign=ddbaed0a&sv=1)
The researcher must click the "Submit Acknowledgement" button to submit their acknowledgment of the undertaking.
![](https://tablion-help.aristotlemetadata.com/~gitbook/image?url=https%3A%2F%2F683603551-files.gitbook.io%2F%7E%2Ffiles%2Fv0%2Fb%2Fgitbook-x-prod.appspot.com%2Fo%2Fspaces%252FPeaKzA2mZwMc13WvgBV9%252Fuploads%252FMmuu7unpPl3guR2uRzBW%252Fimage.png%3Falt%3Dmedia%26token%3D317281f5-77d9-427d-b0d5-4690322d5ec7&width=768&dpr=4&quality=100&sign=ad8aa57f&sv=1)
After submitting the acknowledgment, the researcher can download a copy of the signed undertaking.
![](https://tablion-help.aristotlemetadata.com/~gitbook/image?url=https%3A%2F%2F683603551-files.gitbook.io%2F%7E%2Ffiles%2Fv0%2Fb%2Fgitbook-x-prod.appspot.com%2Fo%2Fspaces%252FPeaKzA2mZwMc13WvgBV9%252Fuploads%252FYxG4TMsoKS7xKThJZm4w%252Fimage.png%3Falt%3Dmedia%26token%3D705984e4-2199-4398-94f8-b43be5d2eda0&width=768&dpr=4&quality=100&sign=b0f9cfee&sv=1)
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